I’m not going to lie, contributing to the database can be extremely hard. It can also be extremely easy. Your vinyl record, CD, tape, or what-have-you can have a lot of different information on it. If you’re getting started, this can seem very daunting.
Fortunately, not all information is required to make a submission. I would recommend starting off with a small amount of information and working up to a larger amount when you are more confident. A submission that is basically correct is still correct! Incorrectly entered information will slow you down in the long run through having to go back and correct it. Making edits correctly will save time longterm.
The first thing you’ll need is something to submit. The guidelines do not allow submissions made when the item is not in possession. This is required to assure that potentially incorrect information is not added to the database. Let’s use this record as an example: The Walkers (13) – Spy Vs. Spy
Here’s how we’d break it down into it’s minimum required fields.
This isn’t always as straight forward and in your face as it is here. Finding the main artist and label can be the most tricky part of adding a submission. Fortunately, it gets easier from here. Take a look at the guidelines to get a feel for how to enter multiple artists, unnamed groups and other arrangements. In this case, because there are several different “The Walkers” in the database, we differentiate them with numbers such as the (13) here. For more information, please see this guideline. Use of the “strict” feature in search can help determine which artist should be used if they exist in the database.
The label is straight forward and is differentiated with a (16) much like we do with artists. The catalog number though, appears to be not visible anywhere on the jacket or labels. In this case, we’ve had to look into the runout etchings to find out. For the most part, when getting started, you will generally not need to spend too much time here. This will be covered in a later post.
Recycling the same image here as it kinda fits. Format can be not as straight forward. In this case, we’d be labeling it 12″ and 45RPM. Stereo should not be used after 1970 unless a mono version also exists. Single, Maxi-Single, EP, and tags like that shouldn’t be used unless it’s listed on the release itself or if there’s proof it was released as such. Please refer to the guidelines or forums if there are any questions.
You’ll need to enter every track that appears on the release. This is where the bulk of the typing in entering a submission usually lies. For CD’s and files, use 1,2,3,4 for track positions. For vinyl and tapes, use A1, A2..B1, B2 type track positions. The First Letter Of Each Word Must Be Capitalized. If there are any questions, ask in the forums.
Remix credits and other credits that are mentioned in the track title or that are otherwise obvious must be entered as extra artist credits. For example, “Some Track (SomeArtist Remix)” must be entered as if “Remix by SomeArtist” were printed on the release. Credits are only required for the main artist when they have one of the following roles; DJ Mix, Compiled By, or Presenter. Track artists will need to be entered for split releases and compilations.
This didn’t apply to my example, but, if you are adding a similar version of an existing release to the database, you’ll need to add what makes that version different. This can usually be accomplished by explaining the difference in the notes field. Remember though, that some variances, such as minor variances in runout etchings, may or may not be indicative of a unique release. If there are any questions, please ask in the forums.
Submission notes are required for adding or editing releases, images, or artist/label profiles. My advice here would be to enter anything that may be questioned by someone reviewing the information. If it appears to be straight forward, something like ‘adding release’ would work. From there, you should be able to preview, review your submission, and hit the submit button!
Images are optional, but I’m going to pitch it anyways. Images are very important to helping others correctly identify and confirm that the information you uploaded is correct. This also helps prevent your submission from slowly morphing into a slightly different one as more subtle details may be visible to show others that they need to create their own submission. Here are some links to previous posts to help with this!