How to add a submission to an existing master release and how to Copy to Draft on Discogs.

How to Submit Your Records to the Discogs Database Faster (With Shortcuts)

Switching things up this week. Instead of my usual reports of galavanting around the countryside in search of rare wax, I am going to rehash a much earlier blogpost I wrote. This how-to guide will make it quicker and easier to submit releases to the Discogs database with the help of an existing master release.

Copy To Draft & Master Release: Partners In Freedom

These two functions are the most powerful in the artillery of the seasoned Discogs contributor. Copy To Draft will allow you to use an existing submission as a template for a new one when you have a release that varies enough to qualify for a unique release under the guidelines. As a seller, this will eliminate 99% of all causes of Not Actual Item reports. Take heed, save time, make money.

To paraphrase a greater man than I, “Unique versions are extremely important to the database. Your sales will increase as buyers will know exactly what they’re buying without uncertainty. Your username will also be tied to the release permanently, establishing you as the authority on that release.” These words ring true today as clearly as they did over a century ago.

Before you begin on this amazing journey, there are a few things you must take into consideration. Before the release can be submitted, all information must be reviewed. Credits, tracks or other information that does not appear on the release should be stripped off. Variations may have subtle differences such as track durations being off by a few seconds or a slightly different song order. Be vigilant.

One major pitfall to be aware of is runout etchings. Many variations of runout etchings are not considered unique, as they are mostly day-to-day replacements of worn out stampers, which are generally not considered unique enough for a submission. What you are looking for in the runouts is any etchings or stamps that may identify a different pressing plant, mastering house or release even release year if possible. My advice is to start with the jacket and the labels and then look at the runouts last to see if a new submission is required.

Copy To Draft: The Great Timesaver

  • First, under the Release header on the right side of the page, click Edit Release:

Edit Release Link on Release Page

  • This will bring you to the Release History page. From here, press Copy To Draft:

Copy To Draft link in Submission History

  • A dialogue box will pop up confirming if you wish to copy the release. Upon clicking Okay, you will be brought to your drafts folder.
    Edit / Submit button in Drafts Folder
  • Here, the newly created copy will be at the top of your list of drafts, if you have any. Clicking on Edit / Submit will bring you to the subform. Make sure to remember to remove any information that does not appear on your release and to clearly note how your release is unique as needed.

When you have submitted your release, you will likely need to either create or add it to an existing master release, which brings us to part two:

Creating a new master release

    • This is done on the artist page. On the left hand of the page there is a button labeled Create Master Release:

Create Master Release button on Artist Page

  1. Once you click that, click the checkboxes next to the releases you want to add, enter release or submission notes if necessary and then press create! Simple!

Create button becomes visible after two or more releases are selected

Adding a submission to an existing master release

There are two ways of doing this. As I explained one way in my old post, I will explain the other way here.

    • First, find the submission ID of the release you wish to add to the master release and copy it.

The release ID can be found at the end of the URL in the Address Bar or on the Artist Page

    1. On the artist page, click the icon on the right side of the page across from the master release you wish to edit and then click edit master release:

Edit Master Release link via the dropdown menu on right side of artist page

    • This will bring you to the master release history. Click the Edit Master Release link:

Edit Master Release link in Master Release History

  1. Paste your submission ID at the bottom of the list of Releases, click preview and then Save Changes and you’re done!

new release ID pasted to bottom of release list on edit Master Release page

Need another example? This video outlines the whole process:

So! What’s all this I hear about Merging, then? When should I do that?

  • Merging is done when there are two identical submissions in the database that are not unique enough to qualify for a separate submission. Please ask in the forums if you have any questions about using this feature before initiating a merge.

Thanks all! Comment if you have any suggestions for more! 

Found a master release that isn’t in the Discogs database? You know what to do, submit it now!

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15 Comments
  • […] Save time by following this guide for the quicker and easier way to submit your records to a master release on the Discogs database!  […]

  • […] use that existing submission as a template for you version using a feature called Copy To Draft, which I made this instructional post for. (Important reading! Now with […]

  • […] I created an updated version of this which combined the master release process as well, which is available here. […]

  • […] release to the Discogs database, the last step is to add it to the Master Release. Check out this step by step explanation on how to do […]

  • […] I made a new post that covers this with more recent images and more information! Check it out! […]

  • Jan 27,2016 at 11:43 am

    This information was very helpful.

  • Dec 23,2015 at 10:31 pm

    hi i am new to this even though i have been selling vinyl for 25 years so i am making lots of mistakes and everyone is on my back about this !!! Ive never been on discogs before so although i can add to an existing south african release that is already on the database im stilll floundering with this way of adding items (sorry) ….

  • Aug 3,2015 at 1:01 pm

    I just added a thread to the database forum titled “making a massive edit to a submission.” This seems close to what you are discussing here. Maybe you could look into it and give an opinion.
    Thanks

  • Jul 31,2015 at 2:25 am

    Just a heads up. I don’t know about other tablets, but those check boxes for creating a new master release do not appear on my iPad and the only way to create a MR is by copying and pasting the release numbers.

  • Jul 30,2015 at 3:52 pm

    Yes, definitely for newer users, but in a sense, also for older users as well! With some education, newer users will be less likely to make mistakes and we’ll all be freed up to do more complicated and rewarding edits/subs.

    And yes, when in doubt, always ask in the forums!

  • mjb
    Jul 30,2015 at 12:06 am

    A couple more tips:

    When editing a master release (MR), this is the only place on Discogs where you have the option of leaving Submission Notes blank. For just adding one or two stray, unremarkable releases to the MR, that’s fine, but if you are making major changes or doing something that people might not understand, then please mention why you are doing it. Use the Database forum to ask about anything major.

    Discogs newcomers often want to split up releases into too many MRs. They are surprised to find out that reissues and remix editions [i]usually[/i] do belong in the same master release as the original singles, regardless of release date and regardless of variations in release titles, track versions, and B-sides. Likewise, album samplers and albums released with different titles and track order in different regions [i]usually[/i] belong with all the other editions of an album. There are some exceptions which normally do not go in the same MRs: editions based on re-recordings (including live versions), double-A-side / back-to-back-hits types of reissue singles; and 4-song French 7″ EPs from the 1950s & 1960s. If you’re ever unsure where to draw the line, ask in the Database forum.

  • Jul 29,2015 at 8:28 am

    Great tips if you are going to make a series of posts like this maybe you could go through each part of the Discogs guidelines 1-13. Or maybe you could go find a more complicated release you have yet to submit to database and provide a walk-through on how you would go about submitting to the database step by step.

  • Jul 29,2015 at 7:58 am

    Thanks for this, had just done my first submission and as with above was worried when saw my submission was not under the master release. Have adjusted it now and it is in the correct place.
    Many thanks for the explanation!

  • Jul 29,2015 at 7:12 am

    good overview.

  • Jul 29,2015 at 7:11 am

    Thank you for these great tips. When I did my first submissions, I remember I panicked when I saw that my submission did not appear under the Master release in which it was supposed to be. There was nothing at that time in the Guidelines to explain how to add a submission to a Master release. Which is kind of strange because the way to do it is not that obvious. So thanks for explaining it clearly for the newbies.

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